Some Victorian liquor licensees must collect and report information about their annual wholesale transactions to other Victorian licensees. Read more to find out how and when to report.
A wholesale transaction is one that involves the sale of liquor to another licensee. If you do not undertake wholesale transactions, these reporting requirements do not apply to you.
From 1 July 2015, if you hold any of the following licences, you must report wholesale transactions. Licences include:
Licensees are required to report the following*:
* Requirements may alter each financial year
** The Liquor Control Reform (Wholesale Liquor Supply Information) Regulations 2015 (PDF, 105KB) provides definitions of types of liquor as well as definitions of small, large or bulk containers.
Wholesale sales data must be reported in a form approved by the VCGLR. The approved form is a CSV template file with specific headers for each liquor type, volume, container size and total dollar amount as outlined in the Regulations. 2015-16 wholesale sales transactions must report combined, not single transactions.
Licensees may download the report template directly here (CSV, 4KB).
Do not change the template in anyway as this will result in you being unable to submit your report. You may have to start again to ensure your data is accurate.
To reduce potential validation failures, make sure your report:
Full details on the information to be reported is available under 'Record keeping requirements' and the Regulations (PDF, 72KB).
We recommend completing the wholesale report before registering on the online portal.
Temporary and major event licensees may be required to submit separate reports against separate licence numbers. For information, see the Frequently Asked Questions (PDF, 520KB).
Details for the 2017 reporting period will be posted here shortly.
The reporting period is set by legislation and there is no possibility of extension once it has been set.
Some small businesses are exempt from the requirement to report. Exemptions apply to independent producers that produce less than:
If you exceed the limit in one liquor category, you must collect and report information about all of your wholesale liquor transactions. Exemptions do not apply to importers.