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The Victorian Commission for Gambling and Liquor Regulation (VCGLR) is the independent statutory authority that regulates Victoria's gambling and liquor industries.

Our vision is that Victorians and visitors enjoy safe and responsible gambling and liquor environments.
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Wholesale data reporting

Some Victorian liquor licensees must collect and report information about their annual wholesale transactions to other Victorian licensees. Read more to find out how and when to report.

The Liquor Control Reform Act (1998) requires that some Victorian liquor licensees must collect and report information about their annual wholesale liquor transactions to other Victorian licensees.

The reporting period for 2018-19 opened on 1 July 2019 and closes midnight 15 August 2019.

A wholesale transaction is one that involves the sale of liquor to another licensee. If you do not undertake wholesale transactions, these reporting requirements do not apply to you.

If you hold any of the following licences, you must report wholesale transactions. Licences include:

  • pre-retail licence
  • producer's licence
  • limited licence, including:
    • renewable limited
    • temporary limited
    • major event licence
    • producer's licence  (please ensure your data or exemption for your ceased beer and wine producers' licence are lodged. This can be lodged as combined data)
What do I need to report?

Licensees are required to report the following*:

  • the licence number of the licensee to whom the liquor is supplied
  • the postcode of the premises to which the liquor is delivered
  • the type of liquor* supplied, being low strength beer, medium strength beer, heavy strength beer, wine, fortified wine, spirits, ready to drink spirits and cider
  • the volume in litres of each type of liquor that is supplied, including:
    • if beer is supplied, the volume supplied in a container with a capacity of
      • 48 litres or less; or
      • more than 48 litres
    • if wine or fortified wine is supplied, the volume supplied in a bottle, in a cask or in bulk**
  • the dollar value of each type of liquor supplied.

* Requirements may alter each financial year

** The Liquor Control Reform (Wholesale Liquor Supply Information) Regulations 2015 (PDF, 72KB) provides definitions of types of liquor as well as definitions of bottle, cask and bulk containers.

What format should I report it in?

The VCGLR has designed a template to collect wholesale transactions made in the 2018– 19 financial year. It is available on our website here through the wholesale data portal, and is the same as the 2017-18 template.

Please visit our wholesale data portal to report your data.

Full details on the information to be reported is available under 'Record keeping requirements' and the Regulations (PDF, 105.25 KB) (PDF, 105.25 KB).

 

 

How do I report?

Reporting must be done via the online portal.

Download the FAQs (PDF, 502.95 KB) (PDF, 502.95 KB) for more information on the reporting process.

Reporting deadline

Licensees must submit their data or exemption by midnight on 15 August 2019. 

The portal will open for submissions on 1 July 2019 and close at midnight on 15 August 2019.

Are there any exemptions?

There are some licensees that may be exempt from this reporting requirement. To find out if you are exempt or to register as exempt, please visit the wholesale data portal.

Exemptions do not apply to importers.

Please note: registering your exemption will ensure that we know not to contact you again regarding the 2018-2019 reporting period.

Producer’s Licensees

There are some licensees that may be exempt from this reporting requirement. To find out if you are exempt or to register as exempt, please visit the wholesale data portal.

Exemptions do not apply to importers.

Please note: registering your exemption will ensure that we know not to contact you again regarding the 2018-2019 reporting period.

More information

Use the wholesale sales data portal to report your wholesale transactions

Page last modified 
24 June 2019